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Acquisitions, Description, and Discovery Supervisor

Overview

Job ID
32370751

Category
Management and Professional

Organization
University Library

Department
University Library Dept

Location
Main Campus - UCR

Salary
$59,000 - $103,400

Date Posted
March 21, 2024

Application Deadline
Open Until Filled

Schedule
8AM - 5PM

Full/Part Time
Full-time(100%)

Level of Supervision
Direction

Other Information
Qualifies for Employee Referral Bonus: No
UC Internal Job: No

Position Information

Reporting to the Acquisitions, Description, and Discovery (ADD) Director, is responsible for providing day-to-day operational support for the acquisitions, cataloging, and metadata creation functions of the department. Supervises eight staff who perform a variety of duties, including ordering, receiving, invoicing, claiming, copy cataloging, original cataloging, and metadata creation for digital objects. Helps to establish and modify procedures and workflows in consultation with an ADD librarian and other library staff and librarians, as required. The Acquisitions, Description, and Discovery department was recently formed due to the merger of the Acquisitions unit and the Metadata and Technical Services department.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a condition of employment, you will be required to comply with the University of California Vaccination Program Policy.

Educational Requirements
Degree: Requirement:
Bachelor's degree in related area and/or equivalent experience/training.: Required
Course work in library techniques or library science, cataloging and metadata creation standards.: Preferred

Experience Requirements
Experience Requirement
6 - 10 years of related experience.: Required
Previous supervisory/managerial experience.: Preferred

Minimum Requirements

• Knowledge enabling the performance of a full range of specialized duties in a functional area or specialized subject matter field; advanced problem solving and decision-making ability.
  
• Effective supervisory and organizational leadership skills.
  
• Ability to foster a motivating and engaged environment.
  
• Ability to communicate effectively both verbally and in writing.
  
• Ability to accurately apply a wide variety of policies and procedures.
  
• Ability to perform accurate, detailed work.
  
• Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy.
  
• Ability to organize work, establish priorities and meet deadlines.
  
• Ability to establish and maintain professional working relationships.
  
• Ability to take initiative and remain flexible in a fast-paced and changing environment.
  
• Ability to accurately apply cataloging rules and utilize a variety of cataloging tools.
  
• Ability to proactively manage employee performance, establish goals for supervised staff and work continuously to promote achievement of the established goals.
  
• Ability to effectively delegate and hold supervised staff accountable for successful completion of assignments.

Preferred Qualifications

• Reading knowledge of a major European language.
  
• Ability to establish authority records for local usage according to national standards

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

General Information

Job Title: LIBRARY SUPV 2

Job Code: 006287

Grade: 20

Department Head: Steven Mandeville-Gamble

Supervisor: Darren Furey

Positions Directly Supervised
Job Code Title FTE
006759 LIBRARY AST 4 5
006760 LIBRARY AST 3 2.75

Generic Scope
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope
Supervises staff Library Professionals and Library Assistants who are performing complex library duties and responsibilities. Provides direction to subordinates on policies and practices that often do not have clear guidelines. May also supervise students. Responsible for the day-to-day operations of the unit. Work is performed independently within a framework of established guidelines. Exercises initiative, originality, and judgment in applying established library principles and practices to new and unusual problems, OR supervises students and Library Assistants who are performing routine and/or largely operational duties as part of the overall operations of a library AND spends a significant portion of the time personally performing duties indicative of the Library Professional 3 level, where duties and assignments are defined by broad objectives and involve a high degree of difficulty in subject and/or functional specializations.

Department Custom Scope
Reporting to the Acquisitions, Description, and Discovery (ADD) Director, is responsible for providing day-to-day operational support for the acquisitions, cataloging, and metadata creation functions of the department. Supervises eight staff who perform a variety of duties, including ordering, receiving, invoicing, claiming, copy cataloging, original cataloging, and metadata creation for digital objects. Helps to establish and modify procedures and workflows in consultation with an ADD librarian and other library staff and librarians, as required.

The Acquisitions, Description and Discovery department was recently formed due to the merger of the Acquisitions unit and Metadata and Technical Services department.

Key Responsibilities

Description: Percent Time:

• As supervisor operates as the functional expert in the specialization, such as circulation and reserves, collection, reference, interlibrary services, cataloging, monographic processing, or serials processing.
  Provides day-to-day operational supervision of the Acquisitions, Description and Discovery (ADD) department in collaboration with the Director.
  
• Provides vision and administers efficient team leadership, assessment, continuous improvement and reporting. As supervisor, operates as a functional expert in acquisitions workflows, copy cataloging, original cataloging, and non-MARC metadata creation. Operates as a functional expert in the application of multiple content description and encoding standards. Operates as a functional expert is the use of cataloging tools, such as Alma Metadata Editor, OCLC Connexion, MarcEdit, etc.: 55%
  
• Oversees staff performing, or personally performs, duties and assignments that involve a high degree of difficulty in subject and/or functional specialization.
  
• Provides leadership to supervised staff and fosters a motivating and engaged environment. Effectively empowers supervised staff to make independent decisions at appropriate operational levels. Administers efficient and effective operations through engagement in strategic planning, team leadership, assessment, continuous improvement, and reporting. Manages schedules to ensure adequate coverage for department.: 20%
  
• Sets performance expectations, monitors performance, and recommends employee selection, corrective action, and dismissals.
  
• In collaboration with the Director, establishes goals for supervised staff and works continuously with them to promote achievement of established goals. Holds staff accountable for successful completion of assignments.: 10%
  
• Recommends changes to unit policies, processes, and procedures.
  Identifies opportunities for workflow improvement and communicates them to the Director.: 10%
  
  
• Performs other duties as assigned.: 5%
  
  
• Manages schedules to ensure adequate coverage for specialization(s). 0%

Other Requirements

Items Used

Printer

Copier

Calculator

Computer

Telephone

Standard Office Equipment

Scanner


Physical Requirements

Bend: Occasionally

Sit: Frequently

Squat: Occasionally

Stand: Frequently

Crawl: N/A

Walk: Frequently

Climb: N/A


Mental Requirements

Read/Comprehend: Constantly

Write: Frequently

Perform Calculations: Occasionally

Communicate Orally: Frequently

Reason & Analyze: Frequently


Environmental Requirements

Is exposed to excessive noise: No

Is around moving machinery: No

Is exposed to marked changes in temperature and/or humidity: No

Drives motorized equipment: No

Works in confined quarters: No

Dust: No

Fumes: No


Critical Position
Yes

To apply, visit: https://jobsportal.ucr.edu/jobs/32370751





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